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OFFICE MANAGER (M/F) CDI

Détails

  • Pays : Luxembourg
  • Salaire : Confidentiel
  • Secteur :
    • Advisory Services
    • Services
  • Référence : LUB/FY/021155
OFFICE MANAGER (M/F)

Description du job

Our client is a well established consulting company part of an international group.

We are looking for an Office Manager (M/F) to join this dynamic mid-sized structure in Luxembourg.

Reporting to the Managing Director, this position will offer you the opportunity to work on a wide variety of tasks:

- Administrative Support
o Management of office development projects
o Taking care of office supplies
o Being the point of contact for any type of suppliers
o Fleet Management
o Link with the IT support team

- Human Resources Administration
o Redact employment contracts
o Coordinate new employees orientation, on-boarding and training for all new joiners
o Manage holiday requests
o Be responsible for the management of elements linked to employee benefits (e.g. meal vouchers, business card, parking space…)
o Follow up of the INFPC state subsidies
o Staff events organization

- Financial Support
o Liaise with the fiduciary and the internal finance team
o Ensure the good treatment of incoming/outgoing invoices

- Personal Assistant
o Management of the directors' agenda
o Organization of travels
o Drafting and/or writing of correspondence
o Follow up of expenses

- Marketing and communication support
o Coordination with the global Marcom team to adapt supports such as brochures, fact sheets…
o Manage the organization of clients events

Profil recherché

- Bachelor degree in Business administration/Secretariat or any related studies
- 3 years minimum previous Office Management experience in a corporate environment is essential
- Experience in Office-based computer applications (Excel, Word, Powerpoint)
- Ability to work under pressure and meet deadlines when needed
- Exhibit excellent communication and writing skills
- Meticulous organization skills with a high attention to detail
- Proactive, multi-tasking mindset, thinking outside of the box and showing strong initiative
- Outgoing and friendly personality is key!
- Fluency in French and English is mandatory, any other European languages will be a plus
If you are interested in this position, please send your application to Pauline Hortal.